Purpose of the role

To provide an efficient high quality pro-active support service to the CEO and Executive Team.

Key accountabilities and job content

Executive Support

• Provide administrative support and excellent customer service to the Chief Executive and Executive Team, to support delivery of objectives and compliance with business and regulatory requirements.
• Uphold a strict level of confidentiality.
• Effective management of electronic diaries, travel & itinerary arrangements.
• Actively contribute to effective cross-team working and Association projects.
• Governance Support working to the Company Secretary
• Co-ordination and support for Association meetings, including Board, Committees and any subsidiary undertakings including support for the preparation of meeting agendas, drafting, formatting and distributing of meeting papers.
• Produce minutes and action points for all such meetings, ensuring that issues raised are disseminated appropriately and that actions are monitored and followed up.
• Assist in the creation, development and maintenance of accurate and effective records of Board and Committee activities in line with legal and regulatory requirements.
• Ensure that all Board communications are timely and appropriate.

Leadership

• To actively model the values of the Association and inspire excellence in others;
• To provide inspirational, authentic and innovative leadership, built on the principles of trust & responsibility;
• To support our organisational culture of continuous improvement and excellence;
• Manage and develop effective relationships with key stakeholders from third, public and private sectors;
• To network and attend groups to maintain professional development, build productive partnerships and keep up to date with changes in regulation, legislation, best practice and the market place.

Qualifications

• No formal qualifications identified but must be able to demonstrate a high level of literacy and numeracy.

Knowledge, skills and experience

Essential

• Experience as an Executive Assistant reporting to CEO and/or Executive Management Team or experience in a similar relevant role.
• Advanced Microsoft Office skills , with an ability to become familiar with Association specific programmes and software
• Proficiency in collaboration.
• Excellent organisational and problem-solving skills together with multi-tasking abilities.
• Exceptional interpersonal skills.
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.

Desirable

• Experience of working in the not-for-profit sector.
• Experience of working in a public facing / customer focussed environment.